Administrative Assistant-LA

Key Responsibilities (Essential Duties and Functions)

• Coordinate schedules, make appointments, arrange and coordinate travel schedule, maintain calendar and contacts.
• plan and arrange meetings, including all logistics (catering, agendas, and facilities. Oversee and coordinate with appropriate vendors and follow up. 
• Ensure all assigned projects and tasks are properly updated and communicated with appropriate updates. This requires strong communication skills both verbally and written.
• Ability to use Microsoft software: Word, Excel, Outlook, PowerPoint, OneNote and other programs as deemed necessary.
• Prepare expense reports for the assigned executives and keep track of receipts and submitting them within our expense reporting system.  This will include travel and non-travel related activities.
• Ability to ensure confidentiality on assigned tasks as it pertains to the executive.
• Partner with other administrative staff on special projects.
• Support in providing front desk coverage including answering phones, greeting visitors and mail packages.
• Order and oversee office supplies and food deliveries for group meetings and office needs.
• Oversee office equipment, including printers, copiers and binding machine.
• Complete other duties as assigned.

• Proven administrative experience
• Excellent verbal/written communication skills.
• Ability to handle confidential information and maintain strict confidentiality.
• Demonstrate close attention to all details.
• Demonstrate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Demonstrated strengths in customer focus, action orientation, problem solving, interpersonal savvy, time management, planning, organizing, dealing with ambiguity, composure, organizational savvy and drive for results.
• Ability to work independently and in a team environment.

• Able to communicate with others by telephone and in person.
• Able to utilize a computer for word processing, e-mail communication, and preparation of documents and presentations.
• May require sitting for extended periods of time.
• May require periodically lifting of objects up to 30 lbs.

Work Environment

• Standard office environment.
• In office required, not a remote position

This description outlines the primary responsibilities and requirements of the Administrative Assistant which may vary based on specific Area or Regional assignments. Additional duties may be assigned as necessary. The company reserves the right to modify requirements for this role and make reasonable accommodations for individuals with disabilities.

• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion
• Competitive base pay
• Medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs

Texas Materials, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link.