Administrative Assistant - North Houston, TX Job
Job Description Job Attributes+
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Job ID
1003319901
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Req #
489509
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Job Location
Houston, TX 77092, US
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Job Category
Administrative Support and Services
Summary
The Administrative Assistant will perform a variety of general office and accounting activities by performing the following duties personally or through collaboration with other company personnel.
- Support operations by assisting staff, planning, organizing and implementing administrative systems
- Administrative and accounting functions such as bookkeeping, payroll information, personnel files, filing systems, requisitions of supplies and other administrative functions
- Maintain and assist with customer and all administrative personnel files
- Coordinate activities of various clerical departments or workers within department and coordinate office/company functions, parties, etc.
- Greets customer and visitors as needed
- Ensure cross training with team members and leadership to ensure office coverage
- Processing credit card transactions for cash sales
- Forward Intercompany invoices to appropriate contact at sister locations
- Send shipping vendor PO lines to the receiver
- Forward checks received at office to Lockbox and contact customers to update payment address.
- Reconcile issues with invoices/ Coupa Approvals
- Open new vendors via ticket system/Change vendors
- Receive Intercompany transactions on PO’s
- Review/Update Timecards
- Backup / assistance for invoicing
- Gather service vehicle mileage monthly and input data in transportation system
- Create monthly purchase orders for vendors
- Reconcile 125900 GL account
- Run SOX reports for appropriate parties to review, sign and scan into KwikTag
- Order office / coffee supplies
- NECS DMV registration notifications and handling of tags when received
Qualifications
Requirements
- Associate degree or equivalent combination of administrative experience, training or education (preferred)
- Knowledge and understanding of business and management principles involved in strategic planning, resource allocation, human resources modeling and administration, production methods and coordination of people and resources
- Computer skills, including MS Office Suite, accounting software, database software, internet software, payroll systems
- Must be able to multitask, be detailed oriented and possess strong organization skills
- Must communicate effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the company
- Basic math skills, including percentages, rations, decimals
Physical Requirements
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Sitting for extended periods of time, performing sedentary work. Some walking, bending, and standing is often necessary in carrying out job duties
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Ability to lift up to 10 pounds and occasionally lift up to 25 lbs. while carrying small objects
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Some travel may be required
- Highly competitive base pay
- Comprehensive medical, dental and disability benefits programs
- Group retirement savings program
- Health and wellness programs
- A diverse and inclusive culture that values opportunity for growth, development, and internal promotion
Oldcastle Infrastructure, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.
EOE/Vet/Disability--If you want to know more, please click on this link.
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Additional Information
Who We Are
Get what you want out of life with a global company building the world Imagine leveraging your military background and experience at a company that is building the world’s largest bridges, highways and skyscrapers.
We’re hiring the next generation of plant managers, engineers and operations experts.