Administrative Assistant - North Houston, TX

Summary
 

The Administrative Assistant will perform a variety of general office and accounting activities by performing the following duties personally or through collaboration with other company personnel. 

• Support operations by assisting staff, planning, organizing and implementing administrative systems
• Administrative and accounting functions such as bookkeeping, payroll information, personnel files, filing systems, requisitions of supplies and other administrative functions
• Maintain and assist with customer and all administrative personnel files
• Coordinate activities of various clerical departments or workers within department and coordinate office/company functions, parties, etc.
• Greets customer and visitors as needed
• Ensure cross training with team members and leadership to ensure office coverage
• Processing credit card transactions for cash sales
• Forward Intercompany invoices to appropriate contact at sister locations
• Send shipping vendor PO lines to the receiver
• Forward checks received at office to Lockbox and contact customers to update payment address.
• Reconcile issues with invoices/ Coupa Approvals
• Open new vendors via ticket system/Change vendors
• Receive Intercompany transactions on PO’s
• Review/Update Timecards
• Backup / assistance for invoicing
• Gather service vehicle mileage monthly and input data in transportation system
• Create monthly purchase orders for vendors
• Reconcile 125900 GL account
• Run SOX reports for appropriate parties to review, sign and scan into KwikTag
• Order office / coffee supplies
• NECS DMV registration notifications and handling of tags when received

Qualifications
 

Requirements
 

• Associate degree or equivalent combination of administrative experience, training or education (preferred)
• Knowledge and understanding of business and management principles involved in strategic planning, resource allocation, human resources modeling and administration, production methods and coordination of people and resources
• Computer skills, including MS Office Suite, accounting software, database software, internet software, payroll systems
• Must be able to multitask, be detailed oriented and possess strong organization skills
• Must communicate effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the company
• Basic math skills, including percentages, rations, decimals

Physical Requirements
 

• Sitting for extended periods of time, performing sedentary work. Some walking, bending, and standing is often necessary in carrying out job duties

• Ability to lift up to 10 pounds and occasionally lift up to 25 lbs. while carrying small objects

• Some travel may be required

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

Oldcastle Infrastructure, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link. 

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