Administrative Assistant - North Houston, TX

in Houston, TX

Administrative Assistant - North Houston, TX Job

Job Description Job Attributes+

  • Job ID


  • Req #


  • Job Location

    Houston, TX 77092, US

  • Job Category

    Administrative Support and Services


The Administrative Assistant will perform a variety of general office and accounting activities by performing the following duties personally or through collaboration with other company personnel. 

  • Support operations by assisting staff, planning, organizing and implementing administrative systems
  • Administrative and accounting functions such as bookkeeping, payroll information, personnel files, filing systems, requisitions of supplies and other administrative functions
  • Maintain and assist with customer and all administrative personnel files
  • Coordinate activities of various clerical departments or workers within department and coordinate office/company functions, parties, etc.
  • Greets customer and visitors as needed
  • Ensure cross training with team members and leadership to ensure office coverage
  • Processing credit card transactions for cash sales
  • Forward Intercompany invoices to appropriate contact at sister locations
  • Send shipping vendor PO lines to the receiver
  • Forward checks received at office to Lockbox and contact customers to update payment address.
  • Reconcile issues with invoices/ Coupa Approvals
  • Open new vendors via ticket system/Change vendors
  • Receive Intercompany transactions on PO’s
  • Review/Update Timecards
  • Backup / assistance for invoicing
  • Gather service vehicle mileage monthly and input data in transportation system
  • Create monthly purchase orders for vendors
  • Reconcile 125900 GL account
  • Run SOX reports for appropriate parties to review, sign and scan into KwikTag
  • Order office / coffee supplies
  • NECS DMV registration notifications and handling of tags when received



  • Associate degree or equivalent combination of administrative experience, training or education (preferred)
  • Knowledge and understanding of business and management principles involved in strategic planning, resource allocation, human resources modeling and administration, production methods and coordination of people and resources
  • Computer skills, including MS Office Suite, accounting software, database software, internet software, payroll systems
  • Must be able to multitask, be detailed oriented and possess strong organization skills
  • Must communicate effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the company
  • Basic math skills, including percentages, rations, decimals

Physical Requirements

  • Sitting for extended periods of time, performing sedentary work. Some walking, bending, and standing is often necessary in carrying out job duties

  • Ability to lift up to 10 pounds and occasionally lift up to 25 lbs. while carrying small objects

  • Some travel may be required

  • Highly competitive base pay
  • Comprehensive medical, dental and disability benefits programs
  • Group retirement savings program
  • Health and wellness programs
  • A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

Oldcastle Infrastructure, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link


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Additional Information

Who We Are

Get what you want out of life with a global company building the world Imagine leveraging your military background and experience at a company that is building the world’s largest bridges, highways and skyscrapers.

We’re hiring the next generation of plant managers, engineers and operations experts.

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